Minutes of the Regular Board Meeting of

The Chouteau-Mazie Board of Education

January 14, 2010

7:00 p.m.

 

 

The Chouteau-Mazie Board of Education met in regular session on Thursday, January 14, 2010, 7:00 p.m. in the Administration Building, 521 N. McCracken, Chouteau, Oklahoma.  The original agenda for this regular meeting was posted on Wednesday, January 13, by 4:30 p.m. on the doors of the Administration Building, 521 N. McCracken and the school district website.  Notice of the schedule of regular meetings of the school district for the calendar year was given in writing to the County Clerk of Mayes County, Oklahoma and public notice of the meeting was posted in prominent view at least twenty-four (24) hours prior to this meeting, excluding Saturdays, Sundays, and legal holidays, all in compliance with the Oklahoma Open Meeting Act.

 

Agenda Item 1.  The meeting was called to order at 7:00 p.m. by Mr. Wayne Markiewicz, president.  The following individuals were present:  Mr. Wayne Markiewicz, President; Mr. Steve Chase, Vice President; Ms. Tara Jones, Board Clerk; Ms. Wynema Potter, Member; Ms. Donda Richards, Member; Dr. Lisa Horn, Superintendent; Amber Rice, Minutes Clerk; Cliff Orcutt, Sue Stutzman, Sheila Cox, Carla Branch, Mechelle Smith, Mary Blankenship, Nancy Stafford, Winson Slavens, Joyce Slavens, Kim Atkins, Kathy Cochran, Veronica Martin, Susan Wagoner, Amy Honeycutt, Evelyn Klucevsek, Larry Stamper, Guests

 

A quorum was established.

 

Agenda Item 2.  Public comments were heard by the board members.

 

Agenda Item 3.  Dr. Horn presented the financial status of the district.

 

Agenda Item 4. On a motion of Wynema Potter and seconded by Tara Jones the board agreed to approve the following consent agenda. The motion carried with five votes cast as follows;  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

                        

1. Approval of the December 3, 2009 regular board meeting minutes
2. Approval of financial statements, warrants issued for payment, change orders, purchase orders and activity fund statements
3. Approval of Impact Aide Policies and Procedures
4. Approval of contract to D.A. Shuck Enterprises, INC for $500.00 to write NCLB Title IID AARA application
5. Approval of Valentine’s Day Dance and concession fundraiser for Middle School Student Council, sponsor Mr. JP Hukil
6. Approval of fundraiser request for Girls’ Basketball to raise funds for equipment, sponsor Charles Knifechief

G.  Approval of Superintendent’s recommendation for revocation of the policy titled:  Board                                                                                                                                                                                                                                                                                                                                                                          Requirements for Drug and Alcohol Free Schools Under the Drug Free Schools and Communities Act Amendment of 1989.

H.  Approval of the Superintendent’s recommendation for the consideration and adoption of the new policy titled:  Drug Free Schools.

I.  Approval to transfer $100.00 from activity account 836 (Athletic Booster Account) to 846 (H.S. Boys Golf) for working concession stand.

J.  Approval to transfer $200.00 from activity account 836 (Athletic Booster Account) to 848 (Boys Baseball) for working concession stand.

K. Approval to transfer $200.00 from activity account 836 (Athletic Booster Account) to 853 (Tennis) for working concession stand.

   

        Agenda Item 5.  On a motion of Wynema Potter and seconded by Tara Jones the board agreed to approve the Superintendent’s recommendation for the consideration and adoption of the revised policy titled:  Testing Students with Regard to the Use of Alcohol and Illegal Chemical Substances. The motion carried with five votes cast as follows;  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

        Agenda Item 6. On a motion of Wynema Potter and seconded by Steve Chase the board agreed to approve the Employment of Stephen H. McDonald & Associates, Inc. as Financial Advisor to assist the District in obtaining Qualified Zone Academy Bond lease-purchase financing. The motion carried with five votes cast as follows;  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

        Agenda Item 7.  On a motion of Steve Chase and seconded by Tara Jones the board agreed to approve the lease-purchase of equipment and other personal property for a period of not to exceed ten (10) years; and authorizing the President and the Clerk of the Board of Education and the Superintendent of Chouteau-Mazie Public Schools to execute all necessary documents, including the Equipment Lease/Purchase Agreement with Stephen H. McDonald & Associates as Financial Advisor for our QZAB bonds . The motion carried with five votes cast as follows;  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

        Agenda Item 8.  On a motion of Steve Chase and seconded by Wynema Potter the board agreed to approve the resolution setting out certain actions taken by Chouteau-Mazie Public Schools to meet the requirements of Federal law governing the issuance of Qualified Zone Academy bonds and regulations promulgated by the State Board of Education as a requirement for getting the bonds. The motion carried with five votes cast as follows;  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

               

        Agenda Item 9.  The Superintendent’s report was presented by Dr. Lisa Horn

       

Agenda Item 10. Proposed executive session to discuss the employment of the Superintendent.  Executive Session Authority:  25 OKLA. STAT. § 307(B)(1).  The Board will discuss and evaluate the superintendent’s performance.

        

            Agenda Item 11.  On motion of Wynema Potter seconded by Steve Chase the board voted to convene into executive session at 8:38 p.m.  The motion carried with five votes cast as follows: Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

Agenda Item12.  On the motion of Wynema Potter seconded by Tara Jones, the board voted to return to open session at 1:04 a.m. The motion carried with five votes cast as follows:  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

Agenda Item 13.  Mr. Markiewicz, Board president reported the Board met in executive session to discuss: employment and performance of the Superintendent.  Executive Session Authority:  25 OKLA. STAT. § 307(B)(1). 

 

       Agenda Item 14. On a motion of Wynema Potter and seconded by Steve Chase the board voted to approve an amendment to the superintendent’s contract for the 2009-2010 school year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

        Agenda Item 15. On a motion of Steve Chase and seconded by Wynema Potter the board voted to renew and approve the superintendent’s 3 year contract through the 2012-2013 school year ending June 30, 2013. The motion carried with three votes cast as follows; Mr. Markiewicz, no; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, no

                              

Agenda Item 16.  No new business

 

Agenda Item 17.  The next regular meeting for the Chouteau-Mazie Board of Education will be February 8, 2010, at 7:00 p.m. in the board room at the Administration Building, 521 N. McCracken, Chouteau, OK 74337                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     

 

Agenda Item 18.  On motion of Donda Richards seconded by Tara Jones the board voted to adjourn the meeting at 1:06 a.m. The motion carried with five votes cast as follows:  Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes

 

 

 

Submitted by

Amber Rice, Minutes Clerk