Minutes of the Regular Board Meeting of
The Chouteau-Mazie Board of Education
February 8, 2010
7:00 p.m.
The Chouteau-Mazie Board of Education met in regular session on Thursday, January 14, 2010, 7:00 p.m. in the Administration Building, 521 N. McCracken, Chouteau, Oklahoma. The original agenda for this regular meeting was posted on Wednesday, January 13, by 4:30 p.m. on the doors of the
Agenda Item 1. The meeting was called to order at 7:00 p.m. by Mr. Wayne Markiewicz, president. The following individuals were present: Mr. Wayne Markiewicz, President; Mr. Steve Chase, Vice President; Ms. Tara Jones, Board Clerk; Ms. Wynema Potter, Member, arrived at 7:20 p.m.; Ms. Donda Richards, Member; Dr. Lisa Horn, Superintendent; Amber Rice, Minutes Clerk; Cliff Orcutt, Sue Stutzman, Debbie Shanks, Carla Branch, Bryce Bullard, Mary Blankenship, Nancy Stafford, Winson Slavens, Joyce Slavens, Amy Honeycutt, Evelyn Klucevsek, Larry Stamper, Terri Tugmon, Sharon & Gerry Owen, Steve Osborn, Josh Gwartney, Janet Waston, Debra Evans, Michelle Middleton, Stan & Cindy Chupp, Dale Chupp, Stacy Martin, Debbie Woods, Guests
A quorum was established.
Agenda Item 2. Public comments were heard by the board members.
Agenda Item 3. Dr. Horn presented the financial status of the district.
Agenda Item 4. On a motion of Steve Chase and seconded by Tara Jones the board agreed to approve the following consent agenda. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
- Approval of the January 12, 2010 regular board meeting minutes
- Approval of financial statements, warrants issued for payment, change orders, purchase orders and activity fund statements
- Approval of Census Partnership Agreement
- Approval of revised lease purchase agreement with HP for computers
- Approval of CMEA’s request to open negotiations for the 2010-2011 school year, Wednesday, April 7, 2010
- Approval of fundraiser for Elementary to sell popcorn on Friday’s to students-Sponsor Virginia Holmes
G. Approval of fundraiser to sell baseball t-shirts for baseball program-Sponsor Josh Gwartney
H. Approval of fundraiser for Ms. Holliday’s class to raise money for the Haiti Relief Fund through Red Cross-Sponsor Jenny Holliday
I. Approval of fundraiser for a Junior High Baseball Tournament to raise money for the baseball team-Sponsor Josh Gwartney.
J. Approval of fundraiser for a Hit-a-Thon to raise money for the Slowpitch Softball Team-Sponsor Charles Knifechief
K. Approval to transfer $100.00 from activity account 836 (Athletic Booster Account) to 853 (Tennis) for working concession stand.
L. Approval to transfer $100.00 from activity account 836 (Athletic Booster Account) to 843 (Football) for working concession stand.
M. Approval to transfer $100.00 from activity account 836 (Athletic Booster Account) to 851 (Jr. High Cheerleading) for working concession stand.
Agenda Item 5. The Superintendent’s report was presented by Dr. Lisa Horn
Agenda Item 6. Proposed executive session to discuss: the employment, hiring, appointment, or resignation of any salaried public officer or employee. Executive Session Authority: 25 OKLA. STAT. § 307(b)(1). The board proposes to discuss:
(a) Administrative resignation effective June 30, 2010:
i. Dr. Lisa Horn
(b) Administrative resignations/retirements effective June 30, 2010:
i. Dr. Stan Horn
ii. Dennis Stutzman
(c) Coaching resignation:
i. Tami Davis resignation of coaching position only (Head Coach High School Fastpitch, Head Coach Junior High Fastpitch, Assistant Coach High School Slow Pitch, Head Coach Junior Slow Pitch) effective at the end of the 2009-2010 school year.
(d) The 2009-2010 employment contracts of all certified and non-certified employees, including support employees and to include extra duty contracts. A listing of the employees, by employment category, is posted with this agenda.
(e) The reemployment of 2010-2011 school fiscal year of the following personnel:
i. Debbie Shanks, Encumbrance Clerk
ii. Carla Branch, Payroll Clerk
iii. Amber Rice, Minutes Clerk, Activity Accounts
iv. Betty Pepmiller, Duputy Treasurer, part time
v. Mitzi Cox, Food service Director
vi. Andy Larkins, Computer Tech
vii. Virginia Holmes, Chouteau Elementary
viii. Michelle Middleton, Chouteau Middle School
ix. Steve Osborn, Chouteau High School
(f) The employment of Aaron Posey for extra duty contract as assistant baseball coach for the 2009-2010 school year.
Agenda Item A. On motion of Tara Jones seconded by Donda Richards the board voted to convene into executive session at 7:35 p.m. The motion carried with five votes cast as follows: Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item B. On the motion of Wynema Potter seconded by Tara Jones, the board voted to return to open session at 8:58 p.m. The motion carried with five votes cast as follows: Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item C. Mr. Markiewicz, Board president reported the Board met in executive session to discuss: the employment, hiring, appointment, or resignation of any salaried public officer or employee. Executive Session Authority: 25 OKLA. STAT. § 307(B)(1).
Agenda Item 7. On a motion of Donda Richards and seconded by Wynema Potter the board voted to approve Dr. Lisa Horn’s resignation, effective June 30, 2010. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 8. On a motion of Wynema Potter and seconded by Tara Jones the board voted to approve Dr. Stan Horn’s resignation/retirement, effective June 30, 2010. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 9. On a motion of Steve Chase and seconded by Tara Jones the board voted to approve Dennis Stutzman’s resignation/retirement, effective June 30, 2010. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 10. On a motion of Steve Chase and seconded by Tara Jones the board voted to approve the resignation of Tami Davis of coaching duties effective at the end of the 2009-2010 school year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 11. On a motion of Tara Jones and seconded by Steve Chase the board voted to approve all certified and non-certifed employee contracts for 2009-2010 (including support employees) including extra duty contracts and authorization for the board president to sign each contract on behalf of the board of education. See attached listing of employees. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 12. On a motion of Wynema Potter and seconded by Donda Richards the board voted to rehire Debbie Shanks as Encumbrance Clerk for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 13. On a motion of Tara Jones and seconded by Wynema Potter the board voted to rehire Carla Branch as Payroll Clerk for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 14. On a motion of Donda Richards and seconded by Wynema Potter the board voted to rehire Amber Rice as Minutes Clerk, Activity Accounts for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 15. On a motion of Donda Richards and seconded by Tara Jones the board voted to rehire Betty Pepmiller, part-time Deputy Treasurer for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 16. On a motion of Tara Jones and seconded by Wynema Potter the board voted to rehire Mitzi Cox as food service director for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 17. On a motion of Tara Jones and seconded by Steve Chase the board voted to rehire Andy Larkins as computer tech for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 18. On a motion of Steve Chase and seconded by Tara Jones the board voted to rehire Virginia Holmes as Chouteau Elementary Principal for the 2010-2011 school fiscal year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 19. On a motion of Steve Chase and seconded by Tara Jones the board voted to rehire Michelle Middleton as Chouteau Middle School Principal for the 2010-2011 school fiscal year. The motion carried with four votes cast as follows; Mr. Markiewicz, no; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 20. On a motion of Steve Chase and seconded by Wynema Potter the board voted to rehire Steve Osborn as Chouteau High School Principal for the 2010-2011 school fiscal year. The motion carried with four votes cast as follows; Mr. Markiewicz, no; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 21. On a motion of Steve Chase and seconded by Tara Jones the board voted to approve an extra duty contract for Aaron Posey as assistant baseball coach for the 2009-2010 school year. The motion carried with five votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Agenda Item 22. The board discussed the process of conducting a search for a superintendent of schools to succeed Dr. Lisa Horn, with the discussion to include consideration of possible advertising options, utilization of an organization with experience in conducting school superintendent searches, a possible public forum to receive public comment, and related topic. (No vote was taken concerning this matter, it was for discussion only.)
Agenda Item 23. On a motion of Donda Richards and seconded by Wayne Markiewicz the board did not approve the agreement with Sanders, Bledsoe & Hewitt to provide a financial planning review for the purpose of assisting with future district needs. The motion denied with three votes cast as follows; Mr. Markiewicz, yes; Mr. Chase, no; Ms. Jones, no; Ms. Potter, no; Ms. Richards, yes
Agenda Item 24. No new business
Agenda Item 25. The next regular meeting for the Chouteau-Mazie Board of Education will be March 11, 2010, at 7:00 p.m. in the board room at the Administration Building, 521 N. McCracken, Chouteau, OK 74337
Agenda Item 26. On a motion of Tara Jones and seconded by Donda Richards the board voted to adjourn the meeting at 9:27 p.m. The motion carried with five votes cast as follows: Mr. Markiewicz, yes; Mr. Chase, yes; Ms. Jones, yes; Ms. Potter, yes; Ms. Richards, yes
Submitted by
Amber Rice, Minutes Clerk