As required by Section 311, title 25 of the Oklahoma statutes, a notice and an agenda is hereby posted that the Board of Education of Independent School District #32 of Mayes County, Oklahoma, will hold a meeting February 8, 2010 7:00 p.m. Posted this 5th day of February at 6:30 p.m. at the front door of the Administration Building at 521 North McCracken, Chouteau, Oklahoma, 74337. Verified by Dr. Lisa Horn, Superintendent.
REGULAR MEETING OF THE BOARD OF EDUCATION
DISTRICT #32, MAYES COUNTY, CHOUTEAU, OKLAHOMA
(The Chouteau-Mazie Public School)
Chouteau-Mazie Administration Office
521 N. McCracken, Chouteau, Ok.
February 8, 2010
AGENDA
Note: The board may discuss, vote to approve, vote to disapprove, vote to table, amend, or decide not to discuss any item on the agenda.
1. Call to order: Mr. Wayne Markiewicz, President
2. Public Comments: Citizens’ comments will be heard at all regularly scheduled Board meetings only during the designated public comment portion of the agenda. Citizens must sign up with the Board Clerk between 6:45-7:00 p.m. and receive guidelines prior to the start of the Board meeting.
3. District Financial Report: Dr. Lisa Horn
4. Consent Agenda: All of the following items which concern report are normally approved at board meetings will be approved by one vote unless any board member desires to have a separate vote on any or all of these. The consent agenda consists of the discussion, consideration, and approval of the following items:
A. Approve the January 14, 2010 regular board meeting minutes
B. Approve the financial statements, warrants issued for payment, change orders, purchase orders to be approved, and activity fund statements.
C. Approve Census Partnership Agreement
D. Approve revised lease purchase agreement with HP for computers
E. Approve CMEA’s request to open negotiations for the 2010-2011 school year, Wednesday, April 7, 2010.
F. Approve fundraiser for Elementary to sell popcorn on Friday’s to students-Sponsor Virginia Holmes.
G. Approve fundraiser to sell baseball t-shirts for baseball program-Sponsor Josh Gwartney
H. Approve fundraiser for Ms. Holliday’s class to raise money for the Haiti Relief Fund through Red Cross –Sponsor Jenny Holliday
I. Approve fundraiser for a Junior High Baseball Tournament to raise money for the baseball team-Sponsor Josh Gwartney
J. Approve a fundraiser for a Hit-a-Thon to raise money for the Slowpitch Softball Team – Sponsor Charles Knife Chief
K. Approve transfer of $100.00 from athletic booster account 836 to Tennis account 853 for working concession stand
L. Approve transfer of $100.00 from athletic booster account 836 to High School Football account 843 for working concession stand
M. Approve transfer of $100.00 from athletic booster account to Junior High Cheerleading for working concession stand
5. Superintendent’s Report: Dr. Lisa Horn
6. Proposed executive session to discuss the employment, hiring, appointment, or resignation of any salaried public officer or employee. Executive Session Authority: 25 OKLA. STAT.§ 307(B)(1). The board proposes to discuss:
(a) Administrative resignation effective June 30, 2010:
i. Dr. Lisa Horn
(b) Administrative resignations/retirements effective June 30, 2010:
i Dr. Stan Horn
ii. Dennis Stutzman
(c) Coaching resignation:
i. Tami Davis resignation of coaching position only (Head Coach High School Fastpitch, Head Coach Junior High Fastpitch, Assistant Coach High School Slow Pitch, Head Coach Junior Slow Pitch) effective at the end of the 2009-2010 school year.
(d) The 2009-2010 employment contracts of all certified and non-certified employees, including support employees and to include extra duty contracts. A listing of the employees, by employment category, is posted with this agenda.
(e) The reemployment for 2010-2011 school fiscal year of the following personnel:
i. Debbie Shanks, Encumbrance Clerk
ii. Carla Branch, Payroll Clerk
iii. Amber Rice, Minutes Clerk, Activity Accounts
iv. Betty Pepmiller, Deputy Treasurer, part time
v. Mitzi Cox, Food Service Director
vi. Andy Larkins, Computer Tech
vii. Virginia Holmes, Chouteau Elementary
viii. Michelle Middleton, Chouteau Middle School
ix. Steve Osborn, Chouteau High School
(f) The employment of Aaron Posey for extra duty contract as assistant baseball coach for the 2009-2010 school year.
A. Motion and vote to convene in executive session.
B. Motion and vote to return to open session.
C. Board President’s statement of executive session minutes.
7. Motion and vote to approve Dr. Lisa Horn’s resignation, effective June 30, 2010.
8. Motion and vote to approve Dr. Stan Horn’s resignation/retirement, effective June 30, 2010.
9. Motion and vote to approve Dennis Stutzman’s resignation/retirement, effective June 30, 2010.
10. Motion and vote to approve the resignation of Tami Davis of coaching duties effective at the end of the 2009-2010 school year.
11. Motion and vote to approve all certified and non-certified employee contracts for 2009-2010 (including support employees) including extra duty contracts and authorization for the board president to sign each contract on behalf of the board of education. See listing of employees posted with this agenda.
12. Motion and vote to rehire Debbie Shanks as Encumbrance Clerk for the 2010-2011 school fiscal year.
13. Motion and vote to rehire Carla Branch as Payroll Clerk for the 2010-2011 school fiscal year.
14. Motion and vote to rehire Amber Rice as Minutes Clerk, Activity Accounts for the 2010-2011 school fiscal year.
15. Motion and vote to rehire Betty Pepmiller, part-time Deputy Treasurer for the 2010-2011 school fiscal year.
16. Motion to vote to rehire Mitzi Cox as food service director for the 2010-2011 school fiscal year.
17. Motion to vote to rehire Andy Larkins as computer tech for the 2010-2011 school fiscal year.
18. Motion and vote to rehire Virginia Holmes as Chouteau Elementary Principal for the 2010-2011 school fiscal year.
19. Motion and vote to rehire Michelle Middleton as Chouteau Middle School Principal for the 2010-2011 school fiscal year.
20. Motion and vote to rehire Steve Osborn as Chouteau High School Principal for the 2010-2011school fiscal year.
21. Motion and vote to approve an extra duty contract for Aaron Posey as assistant baseball coach for the 2009-2010 school year.
22. Discussion of the process of conducting a search for a superintendent of schools to succeed Dr. Lisa Horn, with the discussion to include consideration of possible advertising options, utilization of an organization with experience in conducting school superintendent searches, a possible public forum to receive public comment, and related topics. [No vote will be taken concerning this matter and it is for discussion only.]
23. Motion and vote to employ and approve an agreement with Sanders, Bledsoe & Hewitt to provide a financial planning review for the purpose of assisting with future district needs.
24. Consideration of any new business: In accordance with Okla. Stat:3:11 (A)(9), this is limited to any matter not known or which could not have been reasonably foreseen prior to the time of posting of this agenda.
25. The next regular meeting of the Chouteau-Mazie Board of Education will be March 11, 2010 at 7:00 p.m. in the Board Room at the Administration Office, 521 N. McCracken, Chouteau, Ok. 74337
26. Adjournment.
Board Agenda Posted By: Amber, Minutes Clerk
Friday, 6:30 p.m. February 5, 2010
(Posted by the door of the Administration Building, 521 N. McCracken
Door of Mazie Elementary School. Coal
Street, Mazie, Oklahoma